Privacy Policy 2025-28
1. Introduction
1. Who we are
The Union of Sisters of the Presentation of the Blessed Virgin Mary, commonly known as the Presentation Sisters are a religious congregation within the Catholic Church. The English Province of the Presentation Sisters is a Registered Charity within the UK with the charity number 327357.
The following privacy policy discloses our policies for gathering and disseminating information. The terms "we", "us" or "our", when used throughout this policy, refer to the English Province of the Presentation Sisters.
This Privacy Policy (and any other documents referred to in it) sets out the basis on which we will process and use any personal data about staff, volunteers, Associates, Friends of Nano, our donors, potential donors, interested parties, and visitors (together "individuals") to our website https://pbvmengland.co.uk/ ("website") that we collect from them, that they provide to us, or that we collect from third parties.
Please read this Privacy Policy carefully to understand our practices regarding these individuals' personal data and how we will treat it.
2. What is Personal Data
"Personal data" means any information relating to a living individual who can be directly or indirectly identified from that information as is governed by the Data Protection Act 2018, (the "DPA"), the UK General Data Protection Regulation (the "GDPR") and The Privacy and Electronic Communications Regulations (PECR).
We comply with the DPA, the GDPR and the PECR in respect of the collection, holding, storage, use, and processing of personal data about individuals (such personal data is held in both manual and electronic records).
The data controller relevant to this privacy notice is the Union of Sisters of the Presentation of the Blessed Virgin Mary.
3. What information do we collect about you?
Name(s) and address(es), email, phone number(s) and other relevant personal details of Friends of Nano, Associates, Volunteers and enquirers.
Staff details relevant to their employment status with us.
Use of social media relating to the English Province of the Presentation Sisters.
Records of donations made.
Records of volunteering
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CCTV recordings, photographs and recordings of events organised through the Province.
Information about our relationship with you, correspondence, meeting
notes, attendance at events.
The Presentation Sisters may collect the following information: news and reports about activities in the different Provinces the Presentation Congregation PBVM and also the International Presentation Association IPA. This includes, prayers, reflections, newsletters, artwork; and photos; links to pertinent sites; and other
resources.
4. What information do we collect about our website visitors?
The English Province of the Presentation Sisters website
(https://pbvmengland.co.uk) does not store or capture any personal information when someone visits it and is not registered. The system will log your IP address along with other information provided by your browser. This may include the name and version of the browser you are using, your operating system and any website address that referred you to the website. This information will only be used for producing anonymous website statistics and will be used to help us with the delivery of the services on the website.
However, the system will record personal information if you:
I.
Provide information by filling in a form on our site
Subscribe, register or apply for services that require personal information to be given
Report a fault and give your contact details for us to respond
Complete surveys that we use for research purposes
Give a donation.
5. Our Cookie Policy
Introduction
We use cookies on the https://pbvmengland.co.uk/ website (the "Service"). By using the Service, you consent to the use of cookies.
Our Cookies Policy explains what cookies are, how we use cookies, how third- parties we may partner with may use cookies on the Service, your choices regarding cookies and further information about cookies.
In the case of the website (https://pbvmengland.co.uk/), cookies are transferred between our website's server and the user's internet browser which allows our website to remember previous actions made by the user.
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II. What are cookies
Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Service or a third-party to recognise you and make your next visit easier and the Service more useful to you.
Cookies can be "persistent" or "session" cookies. Persistent cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as you close your web browser.
III. How we use cookies
When you use and access the Service, we may place a number of cookies files in your web browser.
We use cookies for the following purposes:
To enable certain functions of the Service
We use both session and persistent cookies on the Service and we use different types of cookies to run the Service:
Essential cookies. We may use essential cookies to authenticate users and prevent fraudulent use of user accounts.
IV. Your choices in regards to cookies
If you'd like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser.
Please note, however, that if you delete cookies or refuse to accept them, you might not be able to use all of the features we offer, you may not be able to store your preferences, and some of our pages might not display properly.
For the Chrome web browser, please visit this page from Google.
For the Internet Explorer or Edge web browser, please visit this page from Microsoft.
For the Firefox web browser, please visit this page from Mozilla.
For the Safari web browser, please visit this page from Apple.
For any other web browser, please visit your web browser's official web pages.
V.
Find out more about cookies
You can learn more about cookies and the following third-party websites:
All About Cookies.
Network Advertising Initiative.
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6. How will we use the information about you?
We collect information about you in order to respond to your enquiries, and, if you agree, to email you about things we think may be of interest to you. If you have consented to receive such marketing, you may opt out at a later date. We may also use your information collected from the website to personalise your repeat visits to our website. The Presentation Sisters will not sell, rent or share with anyone personally-identifiable information. Any personal data collected will be protected in accordance with current legal frameworks.
7. Other websites
This web site may contain links to other websites of interest. Please be aware that once you have used these links to leave our site, the English Province of Presentation Sisters has no control over that website and they are not governed by our privacy statement. The English Province of Presentation Sisters is not responsible for the privacy practices of other sites and cannot be responsible for the protection and privacy of any information which you provide while visiting such sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by the English Province of Presentation Sisters.
8. Sharing personal data
Personal data we hold is treated confidentially and with the utmost respect. Your data will only be shared for the purposes you consent to, unless we are explicitly required to do so by law.
If we wish to use your personal data for a new purpose, not covered by this privacy notice, we will seek your prior consent to the new processing.
We will not share your information with any other company or third party for marketing purposes, without your consent.
9. What is the legal basis for processing your personal data?
The legal basis for processing your personal data is having a legitimate interest. A minimal amount of personal data is collected, stored and processed, solely for the purposes described above.
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10. What are your data protection rights?
The English Province of Presentation Sisters would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access - You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please get in touch using the contact details at the end of this notice.
The right to rectification - You have the right to request that the English Province of Presentation Sisters correct any information you believe is inaccurate. You also have the right to request that the English Province of Presentation Sisters complete the information you believe is incomplete. The right to erasure - You have the right to request that the English Province of Presentation Sisters erase your personal data.
The right to restrict processing - You have the right to request that the English province of Presentation Sisters restrict the processing of your personal data. The right to object to processing - You have the right to object to the English Province of the Presentation Sisters processing of your personal data. The right to data portability - You have the right to request that the English Province of the Presentation sisters transfer the data that we have collected to another organization, or directly to you.
If you would like to exercise any of these rights, please contact us via the contact details at the end of this privacy policy. We will normally fulfil such requests, within one month of the request, for free. We may however make a charge for this service at our normal rates if a significant amount of time is required.
11. Changes to our privacy policy
We may make changes to this Privacy Policy from time to time. If we do so, we will post the changes on the privacy policy page on our website and they will apply from the time we post them. Individuals should check back frequently to see any updates or changes to this Policy. This Privacy Policy was last updated January 2025.
12. How to contact us
If you have any questions about our privacy policy or information we hold about you, or if you wish to make a complaint about the use of your personal data, please contact us:
By email: info@pbvmengland.co.uk
By mail: Presentation Provincialate, Presentation Convent, Chesterfield Rd, Matlock, Derbyshire DE4 3FT.
By telephone: 01629 581 061